5. Using the client

5.2. Locking

The icon at the top right of the menus displays the lock status. Touch the icon to change the lock status. When operating in Clinician Mode, the icon can appear as:

  • locked Locked. When CamCOPS has a patient selected, and is locked, you can give it to the patient, and the patient won’t be able to see details from any other patients. If no patient is selected, and CamCOPS is locked, no tasks or patients are visible except anonymous tasks (see below).

  • unlocked Unlocked. When CamCOPS is unlocked, you can change the patient, and see tasks from all patients when no patient is selected.

  • privileged Privileged. This mode is for administration, and allows full configuration of CamCOPS. You can enter privileged mode from the settings Settings menu.

When operating in Single User Mode, locking the app will require the patient to enter their CAMCOPS APP PASSWORD before they can continue using it.

5.3. Patients (Clinician Mode only)

When viewing a menu, near the top of the screen, you’ll always see the current patient’s details or a message saying No patient selected.

Touch choose_patient Choose patient to choose (or add, or edit) a patient. At the choose_patient Choose patient screen:

  • Touch a patient row to select/deselect that patient.

  • The currently selected patient, if any, will be shown in blue.

  • Touch add to add a patient.

When a patient is selected, you can also:

  • Touch finishflag to mark the patient as finished (see “Uploading” below).

  • Touch edit to edit the patient’s details.

  • Touch delete to delete the patient.

In the list of patients:

  • finishflag indicates that the patient has been marked as finished (see “Uploading” below).

  • stop_small indicates that the patient’s details are insufficient to be uploaded (as determined by the server’s ID policy).

  • warning indicates that the patient’s details are sufficient to be uploaded, but insufficient to be finalized and removed from the tablet (as determined by the server’s ID policy).

When editing a patient:

  • The descriptions of the ID numbers (e.g. “NHS number”, “Hospital BlahBlah number”) are determined by your server.

  • Touch ok to save.

  • Touch cancel to cancel.

5.4. Tasks (Clinician Mode only)

From the main menu, you can go to the patient_summary Patient summary. This shows all tasks on the tablet for the current patient. You can also browse the menu to find specific tasks. If you have trouble finding one, try alltasks_small Search all tasks.

At any task menu, task summaries are displayed.

  • Choose info_small Task information for a page of background information about the task.

  • Choose info_small Task status to view the task’s status within CamCOPS, such as whether your server is offering a fully functional copy or a skeleton task (according to institutional permissions).

  • Touch add to create a new instance of the task, for the current patient.

  • Touch a task row to select/deselect a task. (The currently selected task, if any, will be shown with a coloured background.)

  • finishflag indicates (for an anonymous task only; see below) that the task has been marked as finished.

When a task is selected:

  • Touch zoom to view the task, either as a quick summary, or as a proper facsimile.

  • Touch edit to edit the task.

  • Touch delete to delete the task.

  • For anonymous tasks, touch finishflag to mark the task as finished.

5.5. Anonymous tasks

Some tasks are anonymous; they are not associated with any patient. (An example is the anonymous GMC patient satisfaction questionnaire.)

5.6. Test subjects (Clinician Mode only)

You may want to experiment with the non-anonymous tasks. A suggested way is to define a fake patient with an invalid ID number, or perhaps a few such patients of different sexes. For example, you could tell everyone in your institution that FAKEPATIENT, JANE (mystudyid# 99999, female) and FAKEPATIENT, JOHN (mystudyid# 99998, male) are your test patients. Everyone can then feel free to play with those identities, but not to create others. However, you may be prohibited from doing this in a clinical environment, in which case you could set up a second training group in your database. (The disadvantage of that is the need for users, or their administrator, to select the proper group after training.)

5.7. Questionnaire-style tasks

Some tasks use an custom user interface, but many use a standard questionnaire style with one or more pages.

The page colour tells you whom the page is primarily for:

  • white for patients;

  • pale yellow for clinicians;

  • a pale yellow header with a white page where the clinician needs to show the patient the page and then mark the responses;

  • lavender for configuration menus;

  • … and grey for the CamCOPS main menus.

When entering information, make the yellow disappear. Information is required if you see things in yellow, like this: radio_unselected_required check_unselected_required field_incomplete_mandatory Enter some text. You will not be able to move on to the next page while required information is missing.

To navigate within a questionnaire, use the back (back) and next (next) icons at the top right to navigate the pages. At the final page, touch finish to finish. To abort, touch cancel (at the top left).

Note

Aborting discards your changes when editing configuration information, but does not discard changes made to tasks. All changes made to task information are immediate and persistent.

Some widgets have special properties:

  • Some widgets can’t display the lack of a value well (e.g. date/time pickers; sliders). They show the symbol field_incomplete_mandatory when information is missing but mandatory. If field_incomplete_mandatory appears, you need to set a value, even if it looks like one is already set! Widgets may show field_incomplete_optional when information is missing but optional. Occasionally, widgets may offer the delete button delete to wipe their contents.

  • For date/time fields, touch time_now (if shown) to set the date/time to now.

  • For sounds, touch speaker and speaker_playing to start and stop the sound, respectively. (The symbol indicates whether or not the sound is currently playing.) Some sound players offer a volume dial as well.

  • For photos, touch camera to take a photo (using your device’s camera interface), and rotate_anticlockwise rotate_clockwise to rotate the photo. You can also delete the photo with delete.

  • For sketches, touch reload to reset to the starting state.

  • For countdowns, touch the Start, Stop, and Reset buttons as required. If your device’s volume is turned up, the device will go bong when the countdown elapses.

  • For diagnostic codes, you can browse the tree (and touch ‘leaves’ and sometimes branches to select a diagnosis), or press magnify to switch to a search view, where you can type in a fragment of a diagnosis or its code. Press treeview to return to the tree view.

See the Demonstration questionnaire on the info_small Help menu for a tutorial.

When viewing a read-only facsimile of a questionnaire-style task:

  • The symbol read_only appears to indicate the read-only status.

  • Touch choose_page to jump directly to a specific page. (This button will sometimes be available during editing, but will not then allow you to jump beyond the last seen or first incomplete page.)

5.8. Uploading

Choose upload Upload data to server from the main menu.

In Single User Mode uploading should happen automatically when you complete finish or abort cancel a task. If there was a problem with the automatic upload (e.g. due to no internet connection) the app will reattempt the upload when you return to the main menu from another screen, provided 10 minutes has elapsed since the last attempt. You can also use this option to reattempt the upload manually.

The rest of this section applies to Clinician Mode.

It will only work if:

  • You have chosen the server in Settings ‣ Server settings.

  • You have set your username (and, optionally, password) in Settings ‣ User settings.

  • The tablet has previously been registered with the server (Settings ‣ Register…).

There are three upload methods:

  • COPY. This copies unfinished patients to the server. It moves finished patients (that is, the data for finished patients is copied to the server, then deleted from the tablet), and finished anonymous tasks.

  • MOVE. This moves all patients and their data. (If some patients do not meet the server’s finalizing criteria, as above, then you can’t MOVE until you fix this.)

  • MOVE, KEEPING PATIENTS. This moves all patients’ data, and erases all task data from the tablet, but it keeps the basic patient details, so you can add more tasks for these patients later.

Please MOVE whenever possible; this reduces the amount of patient-identifiable information stored on this device.

You should see a message of success when the upload is complete.

5.9. Seeing what you’ve uploaded

Use any web browser (on a computer or tablet) to browse to your CamCOPS server. See the web interface instructions for more detail.

5.10. Help (Clinician Mode only)

The info_small Help menu includes, amongst other things:

  • links to this documentation;

  • a demonstration task, to try out all the user interface elements;

  • the CamCOPS app version number.

5.11. Single user mode

Single User Mode is designed for a patient using the app at home on their own tablet. It is used in conjunction with task schedules.

When you start the app for the first time, you will be prompted to enter the web address of the CamCOPS server and the unique access key for your patient. These should have been given to you by the clinician or researcher associated with the study you are participating in.

On the main menu you will see a list of tasks that you need to complete and the date by which you need to complete them. You can start a task by selecting it from the list. When you complete finish or abort cancel a task and your tablet is connected to the internet, the app will upload your responses automatically to the server. The app then marks the task as completed. If you have completed all due tasks and there are tasks scheduled for future dates, the app will display the date when the next task will be available.

If the app could not upload the tasks to the server, you can tell the app to try again. Choose upload Upload data to server from the main menu.

You can select a number of other, less frequently used options by selecting More options:

  • More options ‣ Get updates to my schedules will fetch any updates to your task schedules from the server.

  • More options ‣ Choose language

  • More options ‣ Online CamCOPS documentation

  • More options ‣ Questionnaire font size

  • More options ‣ Re-register me will allow you to re-run the patient registration process. WARNING: any records not yet uploaded to the server will be lost.

Note that anonymous tasks are not associated with a patient when uploaded to the server. If the database on the app is deleted and you re-register, we have no way of knowing if the anonymous task has been completed or not so it will always appear as incomplete.

There are a couple of other options from More options ‣ Advanced options. These are intended to aid debugging so you should not need to use these in normal operation.

  • Advanced options ‣ Configure server settings

  • Advanced options ‣ Enable network activity log